Protect your event displays: Essential tips for safe transport and storage
Event displays and banners are key to making your marketing and promotional events a success. They grab attention, deliver key messages and enhance the overall experience.
If they’re not transported and stored properly, they can get damaged. To keep your event displays in great condition and ensure they make a great impression, follow these steps:
Proper packing and transportation
When transporting event displays, the right packing materials are necessary. Use padded materials such as bubble wrap or foam to cushion your displays and protect them from impact.
For banners and posters, consider using protective sleeves or tubes that prevent creases and wrinkles.
Disassemble when possible
If your display is modular, disassemble it into smaller components before packing. This reduces the risk of damage during transit and makes it easier to handle. Keep all screws, bolts, and small parts in labelled bags to avoid losing them.
Banner storage conditions
Choose a dry, cool environment
Store your event displays in a dry and cool area. Excessive heat and humidity can cause materials to deteriorate, leading to warping, fading, or mould growth. Avoid storing displays in direct sunlight or damp environments.
Keep displays elevated
Avoid placing displays directly on the floor. Use shelving or pallets to keep them elevated. This helps prevent damage from potential water leaks or spills and allows for better airflow around the displays.
Organise and protect
Organise your stored displays by type and usage frequency. Use clear plastic covers or protective sheaths to shield displays from dust and dirt. For larger items like backdrops or banners, roll them loosely and store them in a protective tube to prevent creases and folds.
Regular maintenance and cleaning
Inspect regularly
Regularly check your event displays for any signs of damage or wear. If you spot any issues, fix them right away to prevent things from getting worse. Keep an eye out for frayed edges, loose fittings, or any discoloration.
Clean with care
Stick to the manufacturer’s cleaning guidelines for your event banners. For fabric displays, use a vacuum with a brush attachment to gently remove dust and debris. For hard surfaces, wipe them down with a damp cloth and mild detergent. Don’t use harsh chemicals or abrasive materials that could harm the display.
Clean stains immediately
If your display gets stained, deal with it right away. Gently blot the stain with a clean cloth and a bit of mild detergent. Avoid rubbing, as this can spread the stain or damage the material.
Handling and assembly
Handle with clean hands
When handling your event banners, make sure your hands are clean. This helps avoid transferring oils or dirt that could damage the materials over time.
Assemble carefully
When setting up displays, follow the assembly instructions carefully. Make sure all components are properly aligned and secured to prevent any accidents or damage. If you’re unsure about assembly, refer to the manufacturer’s guidelines or speak to us and we will be more than happy to help.
Avoid overloading
When setting up your displays, avoid overloading any components. Distribute weight evenly and avoid placing heavy items on or against displays, as this can cause warping or structural damage.
